A clean day close for van sales
Why distributors lose money between the van and the office, and the controls that stop it.
For a distributor selling from vans, most losses do not happen on the road. They happen between the van and the office: credit given beyond a customer’s limit, an invoice entered twice after a network cut, returns that never reach the customer’s balance, a sales day that is never properly closed.
Credit is the first control. Each customer should have a limit, and the driver’s phone should refuse a credit sale above it. When the office decides to make an exception, it should be a deliberate action that is recorded.
Proof of delivery is the second. A signature on the phone at the moment of delivery settles most disputes before they start.
Connectivity is the third. Drivers will lose signal. Sales made offline must wait on the phone and be sent when the network returns, without ever being recorded twice.
Closing and locking the day
The day close ties it together. At the end of the route the driver closes the day and gets a report of sales, cash, credit and returns. Once closed, the day is locked until the office reopens it, so the numbers the accountant sees are the numbers of the day.
sahmrev Distribution has these controls and is an early version, a product of its own that includes everything in sahmrev Commerce and adds van sales. You can open it in the live demo today, as the distributor or as a van driver. If your rounds look like this, tell us about them.